Appendix A - Statistical Report on the Privacy Act

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Appendix A - Statistical Report on the Privacy Act

TBS/SCT 350-63

Name of institution: Canada Revenue Agency

Reporting period:

From: 2011-04-01

to: 2012-03-31

Part 1 – Requests under the Privacy Act

Number of Requests
Received during reporting period 1,362
Outstanding from previous reporting period 318
Total 1,680
Closed during reporting period 1,497
Carried over to next reporting period 183

Part 2 – Requests closed during the reporting period

2.1 Disposition and completion time
Disposition of requests 1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
All disclosed 51 177 54 23 4 10 3 322
Disclosed in part 21 257 366 130 35 93 27 929
All exempted 0 1 5 0 0 0 0 6
All excluded 0 0 0 0 0 0 0 0
No records exist 29 18 16 7 0 2 0 72
Request abandoned 131 18 8 3 1 6 1 168
Total 232 471 449 163 40 111 31 1,497
2.2 Exemptions
Section Number of requests
18(2) 0
19(1)(a) 20
19(1)(b) 1
19(1)(c) 43
19(1)(d) 1
19(1)(e) 0
19(1)(f) 0
20 0
21 2
22(1)(a)(i) 21
22(1)(a)(ii) 20
22(1)(a)(iii) 0
22(1)(b) 447
22(1)(c) 0
22(2) 0
22.1 0
22.2 0
22.3 0
23(a) 0
23(b) 0
24(a) 0
24(b) 0
25 1
26 768
27 118
28 1
2.3 Exclusions
Section Number of requests
69(1)(a) 1
69(1)(b) 0
69.1 0
70(1)(a) 0
70(1)(b) 0
70(1)(c) 0
70(1)(d) 0
70(1)(e) 0
70(1)(f) 0
70.1 0
2.4 Format of information released
Disposition Paper Electronic Other formats
All disclosed 299 23 0
Disclosed in part 746 176 7
Total 1,045 199 7

2.5 Complexity

2.5.1 Relevant pages processed and disclosed
Disposition of requests Number of pages processed Number of pages disclosed Number of requests
All disclosed 14,791 14,791 322
Disclosed in part 476,191 395,176 929
All exempted 3585 0 6
All excluded 0 0 0
Request abandoned 15,936 10,545 168
Total 510,503 420,512 1,425
2.5.2 Relevant pages processed and disclosed by size of requests
Disposition Less than 100 pages processed 101-500 pages processed 501-1000 pages processed 1001-5000 pages processed More than 5000 pages processed
Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed Number of requests Pages disclosed
All disclosed 285 7,049 36 6,980 1 762 0 0 0 0
Disclosed in part 276 13,560 431 111,359 129 88,816 89 151,525 4 29,916
All exempted 6 0 0 0 0 0 0 0 0 0
All excluded 0 0 0 0 0 0 0 0 0 0
Abandoned 163 204 2 598 2 1,543 0 0 1 8,200
Total 730 20,813 469 118,937 132 91,121 89 151,525 5 38,116
2.5.3 Other complexities
Disposition Consultation required Legal Advice Sought Interwoven Information Other Total
All disclosed 0 0 0 3 3
Disclosed in part 0 0 0 5 5
All exempted 0 0 0 0 0
All excluded 0 0 0 0 0
Abandoned 0 0 0 0 0
Total 0 0 0 8 8

2.6 Deemed refusals

2.6.1 Reasons for not meeting statutory deadline
Number of requests closed past the statutory deadline Principal Reason
Workload External consultation Internal consultation Other
319 269 10 5 35
2.6.2 Number of days past deadline
Number of days past deadline Number of requests past deadline where no extension was taken Number of requests past deadline where an extension was taken Total
1 to 15 days 12 43 55
16 to 30 days 7 38 45
31 to 60 days 7 26 33
61 to 120 days 13 30 43
121 to 180 days 7 29 36
181 to 365 days 40 42 82
More than 365 days 12 13 25
Total 98 221 319
2.7 Requests for translation
Translation Requests Accepted Refused Total
English to French 0 0 0
French to English 0 0 0
Total 0 0 0

Part 3 – Disclosures under subsection 8(2)

Paragraph 8(2)(e) Paragraph 8(2)(m) Total
0 2 2

Part 4 – Requests for correction of personal information and notations

Number
Requests for correction received 1
Requests for correction accepted 0
Requests for correction refused 0
Notations attached 0

Part 5 – Extensions

5.1 Reasons for extensions and disposition of requests
Disposition of requests where an extension was taken 15(a)(i)Interference with operations 15(a)(ii)Consultation 15(b)Translation or conversion
Section 70 Other
All disclosed 67 0 1 0
Disclosed in part 559 0 12 3
All exempted 4 0 0 0
All excluded 0 0 0 0
No records exist 20 0 0 0
Request abandoned 8 0 0 0
Total 658 0 13 3
5.2 Length of extensions
Length of extensions 15(a)(i)Interference with operations 15(a)(ii)Consultation 15(b)Translation purposes
Section 70 Other
1 to 15 days 1 0 3 0
16 to 30 days 657 0 10 3
Total 658 0 13 3

Part 6 – Consultations received from other institutions and organizations

6.1 Consultations received from other government institutions and organizations
Consultations Other government institutions Number of pages to review Other organizations Number of pages to review
Received during the reporting period 8 148 10 237
Outstanding from the previous reporting period 1 35 0 0
Total 9 183 10 237
Closed during the reporting period 9 183 10 237
Pending at the end of the reporting period 0 0 0 0
6.2 Recommendations and completion time for consultations received from other government institutions
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 1 3 1 1 0 0 0 6
Disclose in part 1 1 0 0 0 0 0 2
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 1 1
Total 2 4 1 1 0 0 1 9
6.3 Recommendations and completion time for consultations received from other organizations
Recommendation Number of days required to complete consultation requests
1 to 15 days 16 to 30 days 31 to 60 days 61 to 120 days 121 to 180 days 181 to 365 days More than 365 days Total
Disclose entirely 6 0 0 0 0 0 0 6
Disclose in part 2 1 0 1 0 0 0 4
Exempt entirely 0 0 0 0 0 0 0 0
Exclude entirely 0 0 0 0 0 0 0 0
Consult other institution 0 0 0 0 0 0 0 0
Other 0 0 0 0 0 0 0 0
Total 8 1 0 1 0 0 0 10

Part 7 – Completion time of consultations on Cabinet confidences

Number of days Number of responses received Number of responses received past deadline
1 to 15 0 0
16 to 30 0 0
31 to 60 0 0
61 to 120 0 0
121 to 180 0 0
181 to 365 0 0
More than 365 0 0
Total 0 0

Part 8 – Resources related to the Privacy Act

8.1 Costs
Expenditures Amount ($)
Salaries $2,598,440
Overtime $64,779
Goods and Services $608,020
Contracts for privacy impact assessments $0
Professional services contracts $413,441
Other $194,579
Total $3,271,239
8.2 Human Resources
Resources Dedicated full-time Dedicated part-time Total
Full-time employees 47 0 47
Part-time and casual employees 0 0 0
Regional staff 0 0 0
Consultants and agency personnel 3 0 3
Students 1 0 1
Total 51 0 51
Date modified:
2012-06-29